riventhorn: (eagle riding)
[personal profile] riventhorn
If you need to default from Sutcliff Swap for any reason, the last day for defaulting and being able to participate next year without penalty is today. You can still default after today, but you may have to write a treat or complete your assignment later to be eligible to participate next year.

To default, simply email me (riventhorn[at]gmail.com.) You don't need to give a reason, but please list what pseudonym you signed up under. If you default but end up finishing your assignment, you are welcome and encouraged to post it to the collection anyway.

If for some reason you find you need to default after today, the more advance warning you can give us to find a pinch hitter, the better. We would prefer you default and find you can finish your assignment after all than wait until the last minute to default.
isis: (squid etching)
[personal profile] isis
If you need to default from Sutcliff Swap for any reason, the last day for defaulting and being able to participate next year without penalty is today. You can still default after today, but you may have to write a treat or complete your assignment later to be eligible to participate next year.

To default, simply email either of the mods (riventhorn or isiscolo) @gmail.com. You don't need to give a reason, but please list what pseudonym you signed up under. If you default but end up finishing your assignment, you are welcome and encouraged to post it to the collection anyway.

If for some reason you find you need to default after today, the more advance warning you can give us to find a pinch hitter, the better. We would prefer you default and find you can finish your assignment after all than wait until the last minute to default.
isis: Isis statue (statue)
[personal profile] isis
We hope everyone is having fun with their assignments, which are due June 1st - and there's already one work in the archive, yay!

This is to remind you that if you need to default from Sutcliff Swap for any reason, the last day for defaulting and being able to participate next year without penalty is Monday, May 18th. You can still default after Monday, but you may have to write a treat or complete your assignment later to be eligible to participate next year.

To default, simply email either of the mods (riventhorn or isiscolo) @gmail.com. You don't need to give a reason, but please list what pseudonym you signed up under. If you default but end up finishing your assignment, you are welcome and encouraged to post it to the collection anyway.

I'll post a second reminder on Monday.
riventhorn: (Default)
[personal profile] riventhorn
We hope everyone is having fun with their assignments, but just a friendly reminder that if you need to default from Sutcliff Swap for any reason, the last day for defaulting and being able to participate next year without penalty is today. You can still default after today, but you may have to write a treat or complete your assignment later to be eligible to participate next year.

To default, simply email me at riventhorn AT gmail DOT com. You don't need to give a reason, but please list what pseudonym you signed up under. If you default but end up finishing your assignment, you are welcome and encouraged to post it to the collection anyway.

If for some reason you find you need to default after today, the more advance warning you can give us to find a pinch hitter, the better. We would prefer you default and find you can finish your assignment after all than wait until the last minute to default.
carmarthen: a wombat in a centurion's helmet (centurion wombat)
[personal profile] carmarthen
1. The fanwork deadline for Sutcliff Swap 2013 is June 3. Functionally, that means I don't start panicking until I wake up on June 4. If you have been assigned a pinch hit before the default deadline, your deadline is also June 3.

If you have to default, please notify me as soon as you know at caerfyrddin AT gmail DOT com, so I can find a pinch hitter. Life happens, it's okay, but more notice gives the pinch hitters more time to work.

2. I've finally put together a spreadsheet of all prompts for treat purposes. A few people have asked how treats work, and it's pretty simple.

A treat is any story or piece of artwork not created for your assignment. You can create extra things for your recipient or treats for people who are not your recipient; people who have not officially signed up as participants are also welcome to make treats if they find prompts inspiring.

Unlike official assignments, there is no minimum requirements for treats: ficlets under 1000 words and quick sketches are both fine!

To post a treat, simply post your story or artwork to the 2013 collection as you would for your assignment, and fill in the pseudonym of the person the treat is for. It's nice if you indicate in tags or notes that it's a treat.
isis: (head)
[personal profile] isis
This is to remind you that the deadline for uploading your fanwork is one week from tonight, on Wednesday, August 1st, at 11pm MDT (GMT -6). If you don't think you can make this deadline, please email me, isiscolo AT gmail DOT com, and say that you wish to default (you don't need to give a reason), and I'll assign a pinch hitter. If you default but end up finishing your assignment, you are welcome and encouraged to post it to the collection anyway.

Writers: You must upload your completed story to the Sutcliff Swap 2012 AO3 collection by Wednesday, August 1st at 11pm MDT (GMT -6). (Here is an AO3 tutorial). ETA: Make sure you upload it to the subcollection for this year's swap, http://archiveofourown.org/collections/sutcliff_swap2012, not the parent collection http://archiveofourown.org/collections/sutcliff_swap! It must be at least 1000 words and be in one of the fandoms your recipient requested, with the requested character or combination of characters. We are not requiring works to be beta-read, but we recommend it; you can find a list of people willing to beta-read in this post.

Artists: You must email your completed artwork to me by Wednesday, August 1st at 11pm MDT (GMT -6), according to the instructions in this post. It must be in one of the fandoms your recipient requested, with the requested character or combination of characters. I will send you the URL for your anonymously-hosted version by no later than Thursday morning at 11am MDT (that is, 12 hours later). Please post to AO3 by Friday, 11am MDT (5pm GMT; that is, 24 hours after you receive the URL).

You will be able to edit your uploaded fanwork after the deadline. However, the mods will consider you in default (and assign a pinch hitter) if you upload something that is obviously incomplete or fails to fulfill your assignment.

We encourage people to include a paragraph in their author's/artist's notes about permissions for derivative works (remixes, sequels, illustrations, etc.) to facilitate further fun formats for future fests, and how's that for alliteration? If you like, you can copy and adapt the template below:

I grant permission for others to make [art/podfic/remixes/sequels/prequels/missing scenes/any type of fanwork] based on this work [for future Sutcliff Swap exchanges or fests/for any reason].

If you are not comfortable with people creating derivative works based on your fanwork, you do not need to say anything.

If you have any questions, don't hesitate to contact one of the mods: caerfyrddin AT gmail DOT com or isiscolo AT gmail DOT com.

Thanks for participating!
carmarthen: "Would you like my hat?" (Default)
[personal profile] carmarthen
We hope everyone is having fun with their assignments, but just a friendly reminder that if you need to default from Sutcliff Swap for any reason, the last day for defaulting and being able to participate next year without penalty is today, July 18. You can still default after tonight, but there will likely be some kind of task to be eligible to participate next year (TBD).

To default, simply email one of the mods at caerfyrddin AT gmail DOT com or isiscolo AT gmail DOT com and let us know you won't be able to finish your assignment by August 1. You do not need to give any reasons for defaulting, and if you would prefer, you can use this template:

Hi, Sutcliff Swap mods. I will be unable to finish my assignment for [recipient] by August 1 and will need to default.

-[pseudonym you signed up with]


We have a number of people who have volunteered to pinch hit. If you default but end up finishing your assignment, you are welcome and encouraged to post it to the collection anyway.

If for some reason you find you need to default after today, the more advance warning you can give us to find a pinch hitter, the better. We would prefer you default and find you can finish your assignment after all than wait until the last minute to default. :-)

Thanks for participating, everyone! We're really excited.

-Carmarthen and Isis

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